Pomfret Board of Education            Pomfret Community School 

INTRODUCTION TO POLICIES AND BYLAWS

To access policies and bylaws, click on the underlined policy/bylaw number (for single files) or the underlined topic (where related sections are saved as one file.)

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MISSION-GOALS-OBJECTIVES                                    SERIES 0000  

                                                                        Policy
                                                                    Number

 0. Mission Statement/Belief Statements..................................... 0000

 1. School District Legal Status............................................ 0050.1

 2. Goals/Objectives........................................................ 0200

 3. Comprehensive Improvement Plans/Schedules............................... 0500

 4. Equal Opportunity Plan/Nondiscrimination(both sections in one file).. 0521

A. Religious Neutrality................................................ 0521.2

COMMUNITY RELATIONS                                        SERIES 1000

                                                                      Policy
                                                                         Number

 0.  Concept and Roles in Community Relations.............................. 1000

 1.  Communications with the Public

A. Parent Involvement................................................. 1110.1

B. School News Releases (all sections in one file)

    (a) Access to Information......................................... 1112.3

    (b) Media Access to Students...................................... 1112.5

    (c) Video Taping of Staff/Students................................ 1112.6

C. Distribution of Materials by Students.(both sections in one file)1140

(a) Distribution of Non-School Literature........................ 1140.1

D. Memorials for Deceased Students or Staff........................... 1180

 2.  Participation by the Public

A. School-Community Associations...................................... 1210

(1) School Volunteers............................................ 1212

B. Citizens’ Advisory Committees...................................... 1220

(1) For the Staff................................................ 1222

C. Visits to the Schools.............................................. 1250

(1) Loitering or Causing Disturbances............................ 1251

(2) Motorized Vehicles on School Property........................ 1252  

 3. Public Activities Involving Staff, Students or School Facilities....... 1300
 (both sections in one file)

         (a) Community Engagement..................................... 1300.1

A. Relations between Public and School Personnel...................... 1310

(1) Staff Participation in Community Activities.................. 1311  
(both sections in one file)

    (a) Political Activities of School Employees................. 1311.1

    (b) Political Activities in the Schools/On School

        Board Property........................................... 1311.2

(2) Public Complaints(both sections in one file).............. 1312

    (a) Complaints About Policies................................ 1312.2

(3) Gifts to School Personnel.................................... 1313

(4) Relations Between Public and School Personnel................ 1316

(5) Public Conduct at School Activities.......................... 1316.1

B.  Relations between Public and Students

(1) Public Performance by Students............................... 1321

(2) Contests for Students........................................ 1322

(3) Gifts to Students............................................ 1323

(4) Soliciting Funds from and by Students........................ 1324

(5) Solicitations by Staff Members............................... 1326

C. Use of School Facilities

(1) Use of School Fields by Outside Groups....................... 1330.1

(2) Smoke Free Environment....................................... 1331

D. Loan of School District Equipment.................................. 1341

REQUEST FOR USE OF SCHOOL EQUIPMENT OR PROPERTY form ............ 1330.1

E. Awards and Scholarships............................................ 1360

 4. Relations between other Governmental Agencies and the Schools

A. Local Units

   (1) Law Enforcement Agencies....................................... 1411

   (2) Fire Department................................................ 1412

B. State/Federal Government........................................... 1430/1440

 5. Relations between Non-Public and other Educational Organizations
and the Schools...................................................... 1600

 6. No Possession of Firearms or Weapons on School Property................ 1700  

Pomfret Board of Education            Pomfret Community School  

ADMINISTRATION                                             SERIES 2000

                                                                       Policy
                                                              Number

 0. Concept and Roles in Administration.................................... 2000

A. Board-Superintendent Relationship.................................. 2000.1

B.  Participatory Management

(1) Staff Involvement in Decision-Making......................... 2001.1

 1. Administrative Staff Organization...................................... 2100

A. Management Positions/Team

(1) Equal Employment Opportunity ................................ 2111

(2) Professional Development..................................... 2112

B. Organizational Chart(s)............................................ 2120

C. Job Descriptions................................................... 2130

(1) Superintendent of Schools.................................... 2131

(2) Appointment of Designee for Superintendent................... 2131.1

D. Superintendent..................................................... 2140

(1) Recruitment and Appointment of Superintendent................ 2141

E. Administrative Staff

(1) Recruitment of Administrative Staff.......................... 2151

(2) Supervision of Administrative Personnel...................... 2154

 2. Administrative Operations

A. Administrative Leeway in Absence of Board Policy................... 2210

B. Representative and Deliberative Groups............................. 2220

(1) Outside Consultants.......................................... 2224

(2) Policy and Regulations Systems............................... 2231

(3) Standard Announcements....................................... 2232

(4) Administrative Reports/Annual Report......................... 2232.1

C. Educational Research in district Schools........................... 2240  

 3. Code of Ethics (both sections in one file)

A. Statement of Ethics for Administrators............................. 2300

B. Statement of Standards for School Leaders.......................... 2300.1

 4. Evaluation of Administrators and Administration ....................... 2400  

BUSINESS & NON-INSTRUCTIONAL OPERATIONS                    SERIES 3000

                                                                         Policy  
                                                              Number  

 0. Concept and Roles in Business & Non-Instructional Operations........... 3000

A. Goals and Objectives............................................... 3010 

 1. Budget/Budgeting System................................................ 3100

A. Budget: Planning................................................... 3110

   (1) Fiscal Year.................................................... 3111

   (2) Setting Budget Priorities...................................... 3113

B. Preparation of Budget Document..................................... 3120

C. Approval of the Budget/Delivery to Fiscal Authority................ 3121

D. Adoption of Budget................................................. 3150

E. Transfer of Funds between Categories: Amendments................... 3160

F. Budget Administration

   (1) Supplemental Appropriations.................................... 3171  

2. Income

A. State/Federal Funds................................................ 3220

   (1) Medical Reimbursement for Special Education Students .......... 3231 

C. Sales and Disposal of Books, Equipment and Supplies................ 3260

D. Gifts, Grants and Bequests......................................... 3280

   (1) Grants......................................................... 3280.1

E. Funds Management................................................... 3290

   (1) Depository..................................................... 3293

       (a) Signatures/Facsimiles...................................... 3293.1

 3. Expenditures/Expending Authority....................................... 3300

A. Purchasing Procedures.............................................. 3320

   (1) Soliciting Prices (Bids & Quotations).......................... 3323

   (2) Ordering Goods and Services (Purchase Orders).................. 3324

   (3) Paying for Goods and Services(all sections are in one file).3326

       (a) Payroll Procedures and Authorized Signatures............... 3326.1

       (b) Board of Education Credit Card............................. 3326.3

4. Accounts

A. System of Accounts................................................. 3410

B. Periodic Financial Reports......................................... 3430

   (1) Periodic Audit ................................................ 3434

   (2) Fraud Prevention and Investigation............................. 3435

C. Inventories........................................................ 3440

D. Monies in School Buildings......................................... 3450

   (1) Petty Cash Funds............................................... 3451

   (2) School Activity Fund........................................... 3453

 5. Non-Instructional Operations........................................... 3500

A. Compliance with 504 Regulations.................................... 3511

B. Buildings

   (1) Community Use of School Facilities(both sections in one file)3515

       (a) Parking.................................................... 3515.2

   (2)  Safety

       (a) Buildings and Grounds Inspection and Reporting
     (first two sections in one file)

          (i)  Hazardous Materials Communication...................... 3516.11

          (ii) Asbestos Control....................................... 3516.12

       (b) Accident Prevention and Reporting.......................... 3516.3

       (c) Security of Buildings & Grounds(both sections in one file)3517

          (i)  Site and Building Access............................... 3517.1

C. Data Processing Services

   (1) Facilities (both sections in one file)

       (a) Acquisition and Updating of Technology..................... 3523.1

       (b) Playground Equipment....................................... 3523.3

D. Hazardous Materials in Schools.(both sections in one file)..,... 3524

    (1) Pesticide Application......................................... 3524.1

E. Fixed Operations (both sections in one file)

    (1) Insurance..................................................... 3532

        (a) Liability Insurance....................................... 3532.1

F. Auxiliary Agencies

    (1) Transportation................................................ 3541

        (a) Responsibilities and Duties

            (i) Boards of Education................................... 3541.21

        (b) Routes and Services....................................... 3541.3

        (c) Transportation Equipment

            (i) Privately Owned Vehicles.............................. 3541.44

        (d) Transportation Safety Complaints.......................... 3541.5

    (2) Food Service (all sections in one file)

        (a) Participation in the National School Lunch Program........ 3542.1

        (b)  Menus and Services

            (i)  Free or Reduced Price Lunches........................ 3542.31

            (ii) Food Sales: Other Than National School Lunch Program..3542.33  

        (c) Operation

            (i)  Sanitary Conditions.................................. 3542.46

     (3) Office Services

        (a) Communication Services (both sections in one file)

            (i)  Printing and Duplicating:

                 Copyrighted Materials................................ 3543.11

            (ii) Mail and Delivery.................................... 3543.13  

Pomfret Board of Education            Pomfret Community School  

PERSONNEL -- CERTIFIED & NON-CERTIFIED                  SERIES 4000

                                                                Policy
                                                                                                                                                Number

 0. Concept and Roles in Personnel.(both sections in one file)...... 4000

A. Title IX........................................................ 4000.1

 1. Certified Personnel................................................. 4100

A. Permanent Personnel (both sections in one file)

   (1) Recruitment and Selection................................... 4111

       (a) Affirmative Action: Equal Employment Opportunity........ 4111.1

       (b) Minority Recruitment Plan............................... 4111.3

   (2) Appointment and Conditions of Employment (all 6 sections in one file)

       (a) Certification........................................... 4112.2

       (b) Security/Credit Check................................... 4112.5

       (c) Reference Checks........................................ 4112.51

       (d) Personnel Records....................................... 4112.6

       (e) Use & Disclosure of Employee Medical Information (HIPAA) 4112.61

       (f) Nepotism; Employment of Relatives....................... 4112.8

   (3) Evaluation Supervision (both sections in one file)....... 4115

       (a) Evaluation of Coaches................................... 4115.3

   (4) Separation/Disciplinary Action

       (a) Resignation............................................. 4117.2

       (b) Personnel Reduction..................................... 4117.3

       (c) Non-renewal/Suspension.................................. 4117.5

   (5) Rights, Responsibilities and Duties......................... 4118

       (a) Civil and Legal Rights

           (i)  Nondiscrimination

                (a) Sexual Harassment.............................. 4118.112

           (ii) Harassment......................................... 4118.113

           (iii)Freedom of Speech

                (a) Display of Religious Symbols and Decorations... 4118.121

           (iv) Conflict of Interest............................... 4118.13

       (b) Professional Responsibilities  

           (i)  Conduct and Dress.................................. 4118.23  

                (a) Alcohol, Drugs and Tobacco..................... 4118.231  

                (b)  Prohibition on Recommendations for 

                    Psychotropic Drugs............................. 4118.234

           (ii) Staff/Student Relations............................ 4118.24

B. Temporary and Part-Time Personnel

     (1) Substitute Teachers....................................... 4121

     (2) Student Teachers/Internships.............................. 4122

     (3) Consultants............................................... 4126

C. Activities

     (1) Staff Development......................................... 4131

         (a) Continuing Education Units (CEUs)..................... 4131.5

     (2) Publication or Creation of Materials

         (a) Copyrights and Patents................................ 4132.1

     (3) Travel; Reimbursement..................................... 4133

     (4) Organizations/Units (all 3 sections in one file)

         (a) Provisions of Negotiated Agreements................... 4135.1

         (b) Communications with the Board of Education............ 4135.2

         (c) Staff Grievances/Complaints and Concerns.............. 4135.4

D. Employee Safety (first two sections in one file)............ 4147

         (a) Occupational Exposure to B............................ 4147.1

         (b) Employee Identification Badge System.................. 4148.2

 2. Non-Certificated Personnel

A. Permanent Personnel

(1) Recruitment and Selection ................................ 4211

    (a) Affirmative Action:Equal Employment Opportunity (pg 3) 4211.1

(2) Appointment and Conditions of Employment

    (a) Security/Credit Check..(see pg 3)..................... 4212.5

    (b) Reference Checks..(see pg 4).......................... 4212.51

    (c) Personnel Records...(see pg 5)........................ 4212.6

    (d) Disclosure of Medical Information (HIPAA).(see pg 7).. 4212.61

    (e) Nepotism; Employment of Relatives..(see pg 8)......... 4212.8

(3) Evaluation Supervision.................................... 4215

(4) Separation/Disciplinary Action

    (a) Resignation........................................... 4217.2    

(5) Rights, Responsibilities and Duties

    (a) Civil and Legal Rights

        (i)  Sexual Harassment................................ 4218.112

        (ii) Display of Religious Symbols..................... 4218.121

        (iii)Conflict of Interest............................. 4218.13

        (iv) Harassment....................................... 4218.113

    (b) Professional Responsibilities

        (i)  Conduct and Dress................................ 4218.23

        (ii) Alcohol, Drugs and Tobacco....................... 4218.231

        (iii)Staff/Student Relations.......................... 4218.24

    (c) Duties................................................ 4218.3

C. Activities

(1) Travel; Reimbursement..................................... 4233

(2) Organizations/Units (both sections in one file)

    (a) Provisions of Negotiated Agreements................... 4234.1

    (c) Grievances/Staff Complaints and Concerns (see pg 3)... 4234.4

D. Employee Safety (first two sections in one file)............ 4247

(a) Occupational Exposure to Bloodborne Pathogens............. 4247.1 

(b) Employee Identification Badge System...................... 4248.2 

                                                               Policy
                                                               Number  

1. Elementary and Secondary

 A. Attendance and Truancy..................................... 5110

 (1) Admission/Placement..................................... 5111

 (2) Suspension/Expulsion; Student Due Process............... 5114

 (3) Participation/Suspension from Interscholastic Athletics. 5114.2

 (4) School Census........................................... 5116

 (5) Designated High School.................................. 5117.1

 (6) Nonresident Attendance.................................. 5118

 (7) Homeless Students....................................... 5118.1

 B. Progress/Records

 (1) Examination/Grading/Rating

  (a) Academic Dishonesty/Plagiarism...................... 5121.3

 (2) Promotion/Retention..................................... 5123

 (3) Reporting to Parents.................................... 5124

 (4) Student Records; Confidentiality........................ 5125

 C. Activities

 (1) Conduct(all sections in one file except c, e, i & j)5131

  (a) Bus Conduct......................................... 5131.1

  (b) Video Surveillance.................................. 5131.111

  (c) Terroristic Acts/Threats............................ 5131.21

  (d) Vandalism........................................... 5131.5

  (e) Drugs, Tobacco, Alcohol............................. 5131.6

  (f) Surrender of Physical Evidence Obtained
     From Students...................................... 5131.612

  (g) Weapons and Dangerous Instruments................... 5131.7

  (h) Off School Grounds Misconduct....................... 5131.8

  (i) Use of Electronic Devices........................... 5131.81

  (j) Bullying............................................ 5131.911

  (k) Corporal Punishment ................................ 5131.92

 D. Welfare

 (1) Student Health Services................................. 5141

  (a) Special Health Care Needs (both sections in one file)

(i)   Administering Medication...................... 5141.21

(ii)  Glucose Self-Monitoring....................... 5141.21(e)

(iii) Communicable/Infectious Diseases.............. 5141.22

(iv)  Psychotropic Drugs............................ 5141.231

(v)   Students With HIV, ARC, AIDS.................. 5141.24

(vi)  Food Allergy Management....................... 5141.25

  (b) Health Assessments & Immunizations.................. 5141.3  
   (both sections in one file)

 (i) Physical Examination for School Programs........ 5141.31

  (c) Reporting of Child Abuse and Neglect................ 5141.4

  (d) Suicide Prevention/Intervention..................... 5141.5

  (e) Crisis Management................................... 5141.6

 (2) Student and Staff Safety (all sections in one file).. 5142  

  (a) Relations with Non-custodial Parents................ 5142.1

  (b) Dismissal Precautions............................... 5142.2

 (3) Civil & Legal Rights and Responsibilities (all sections in one file)

  (a) Questioning & Apprehension/Police in Schools........ 5145.11

  (b) Search and Seizure.................................. 5145.12  

  (c) Exploitation: Sexual Harassment..................... 5145.5

  (d) Student Grievance Procedure......................... 5145.6

   (4) Research Involving Students............................. 5156

Pomfret Board of Education            Pomfret Community School 

INSTRUCTION                                                  SERIES 6000

                                                                       Policy
                                                                               Number

 0. Instruction (Concept and Roles)

  A. Goals and Objectives.................................................. 6010

1. Elementary and Secondary

 A. Schedules

(1)  School Calendar............................................. 6111

(2)  Emergencies and Disaster Preparedness....................... 6114     

     (both sections in one file)

(a)  Fire Emergency (Drills).............................. 6114.1

(b)  Emergency Closings................................... 6114.6

(3)  Ceremonies and Observances.................................. 6115     

B. Curriculum............................................................. 6140     

(1)  Curriculum Design/Development/Revision

(a)  Development/Revisions/Adaptations

(i)    Migrant Students............................. 6141.312

(b)  Digital Technology and Instruction................... 6141.32  

(i)    Student Internet/Computer Networks Use....... 6141.321

(ii)   Computers: Web Sites/Pages................... 6141.322

(iii)  Internet Acceptable Use: Filtering Access 
to Electronic Networks..................... 6141.323

(iv)   Posting of Student Work/Photographs.......... 6141.324

(2)  Basic Instructional Program................................. 6142

(a)  Family Life and Sex Education........................ 6142.1   

(b)  Health Education..................................... 6142.10  

(c)  Democracy Education.................................. 6142.52  

(d)  Physical Activity.................................... 6142.61

(3)  Controversial Issues........................................ 6144

(a)  Exemption from Instruction........................... 6144.1

(b)  Controversial Speakers............................... 6144.3

(4)  Extracurricular Activities.................................. 6145     

(a)  Intramural/Interscholastic Athletics................. 6145.2

(i)    Sportsmanship................................ 6145.22  

(ii)   Gender Equity................................ 6145.23

(b)  Publications......................................... 6145.3

(c)  Social Events/Meetings............................... 6145.7

(d)  Activity Funds Management............................ 6145.8   

(i)    Student Fund-Raising Activities.............. 6145.81  

(5)  Graduation Requirements

(a)  Grading/Assessment System............................ 6146.1   

(b)  Statewide Proficiency/ Mastery Examinations.......... 6146.2

(c)  Release of Student CMT Writing Sample................ 6146.21

 C. Instructional Arrangements

(1)  Grouping.................................................... 6152

(2)  Field Trips................................................. 6153

(3)  Homework.................................................... 6154

(4)  Individualized Education/ Special Education Program......... 6159

 D. Instructional Resources and Textbooks................................ 6160     

(1)  Equipment, Books and Materials: Provision/Selection

(a)  Evaluation/Selection of Instructional Materials...... 6161.1  

(b)  Care of Instructional Materials

(i)    Damage of Instructional Materials:
Fees/Fines/Charges......................... 6161.21  

(c)  Title I Program...................................... 6161.31  

(d)  Use of Proprietary Software Products................. 6161.7

(2)  Instructional Resources for Teachers

(a)  Testing Program...................................... 6162.3

(b)  Test Exclusions...................................... 6162.31 

(c)  School Volunteers.................................... 6162.4  

(d)  Research; Testing

(i)    Surveys of Students (Student Privacy)........ 6162.51 

(e)  Use of Copying Devices............................... 6162.6 

(f)  Educational Software/ Software Usage Guidelines...... 6162.7  

(3)  Instructional Resources for Students

(a)  Selection of School Library Media Resources.......... 6163.1   

(b)  Gifts of Library Materials........................... 6163.11 

(c)  Live Animals in the Classroom........................ 6163.3  

(d)  Service Animals...................................... 6163.32  

(4)  Individual Services & Diagnostic Counseling................. 6164
(both sections in one file) 

(a)  Health Services

(i)    Drugs, Tobacco, Alcohol...................... 6164.11 

(ii)   Acquired Immune Deficiency Syndrome (AIDS)... 6164.12 

(b)  Identification of Special Needs and Abilities........ 6164.4  

(c)  Speech, Hearing and Language Services................ 6164.5   

 E. Curriculum Extensions 

(1)  Special Education (all sections in one file)............. 6171    

(a)  Inclusion............................................ 6171.1  

(b)  Pre-School Special Education......................... 6171.2  

(2)  Program Adaptations/Alternative Programs (both sections in one file)

(a)  Title I Parent Involvement........................... 6172  

(b)  Remedial Instruction................................. 6172.2 

(c)  Supplementary Services............................... 6172.21 

(d)  Home Schooling....................................... 6172.3 

(e)  Pilot Programs....................................... 6172.5 

(3)  Homebound/Hospitalized Instruction.......................... 6173    

(4)  Commercially Produced Video Recordings/DVDs (Use of)........ 6177   

 F. Evaluation of the Instructional Program.............................. 6180    

(1)  Evaluation of Special Education Program..................... 6181   

                                                                     Policy
                                                                 Number

 1. Planning

    New Construction

      A. Long-Range Planning............................................. 7110    

BYLAWS OF THE BOARD                                      SERIES 9000

                                                                 Number

 0. Role of Board and Members (Powers, Purposes, Duties)................. 9000     

A. Limits of Authority.............................................. 9010      

B. Public Statements................................................ 9020    

C. Commitment to Democratic Principles in Relation.................. 9030      

D. Board-Related Responsibilities................................... 9040     

 1. Organization (Annual Organizational Meeting)......................... 9100     

A. Officers and Auxiliary Personnel................................. 9120     

   (1) Chairperson.................................................. 9121     

   (2) Vice-Chairperson............................................. 9122      

   (3) Attorney..................................................... 9125     

B. Committees....................................................... 9130     

   (1) Committee of the Whole....................................... 9131      

   (2) Standing Committees.......................................... 9132     

C. Board Representatives............................................ 9140      

D. Board Consultants................................................ 9150      

 2. Members

A. Election

   (1) Qualification of Members..................................... 9210      

   (2) Oath of Office............................................... 9212     

   (3) Filling Vacancies............................................ 9221     

   (4) Resignation/Removal from Office.............................. 9222     

B. New Board Member Orientation..................................... 9230     

C. Board Member Development......................................... 9240     

D. Remuneration and Reimbursement................................... 9250     

E. Board Member Protection.......................................... 9260     

F. Conflict of Interest............................................. 9270     

   (1) Code of Ethics............................................... 9271     

   (2) Code of Conduct on Data Use.................................. 9272    

 3. Methods of Operation................................................. 9300     

A. Development, Distribution and Maintenance of Manual of Policies, 
Regulations, Bylaws........................................... 9310     

   (1) Formulation, Adoption, Amendment of Policies................. 9311 
(both sections in 1 file)    

       (a) Review of Board Policy................................... 9311.1   

   (2) Formulation, Adoption, Amendment of Bylaws................... 9312     

   (3) Formulation, Adoption, Amendment of Admin. Regulations ...... 9313     

   (4) Suspension of Policies, Bylaws, Regulations.................. 9314     

B. Meetings......................................................... 9320     

   (1) Work Sessions................................................ 9321.1  

   (2) Public and Executive Sessions................................ 9322   

   (3) Construction of the Agenda................................... 9323    

       (a) Advance Delivery of Meeting Materials.................... 9324   

   (4) Meeting Conduct (all sections in one file)................ 9325    

       (a) Quorum and Voting Procedures............................. 9325.1 

       (b) Order of Business........................................ 9325.2  

       (c) Parliamentary Procedures................................. 9325.3   

  (d) Vote Recording............................................9325.4   

   (5) Minutes/Taping/Broadcasting.................................. 9326   

   (6) Electronic Mail Communications............................... 9327   

C. Board/School System Records.......................................9330  

D. Hearings......................................................... 9350  

E. Legislative Program.............................................. 9360   

 4. Public Announcement of Accomplishments............................... 9410   

A. Recognition of Accomplishments by Citizens, Staff Members

   or Members of the Board of Education............................. 9420  

To access policies and bylaws, click on the underlined policy/bylaw number (for single files) or the underlined topic (where related sections are saved as one file.)

All policy files are in .pdf format. 

You need a PDF Reader to open and read these files. Two popular free readers are Adobe Reader and Foxit Reader. 
(With both downloads you will want to watch for the checkboxes that will let you opt out of the extra browser downloads they will try to install.)